Cruise Itinerary Management Guide¶

This guide covers creating and managing cruise itineraries. An itinerary defines a cruise route template that can be used for multiple sailing dates.

Prerequisites¶

Before creating itineraries, ensure: - Cruise areas are configured (see Setup Guide) - Cruise ports are defined for all stops in the route - Ships are configured with cabin type assignments

Understanding Itineraries¶

What is an Itinerary?¶

An itinerary is a reusable route template that defines: - The cruise area (region) - The ship operating the route - The sequence of port calls (cruise points) - Duration of the cruise

Itinerary vs Cruise¶

Itinerary	Cruise
Route template	Specific sailing instance
No specific dates	Has departure/return dates
Reusable for multiple sailings	One-time occurrence
Defines the path	Has actual bookable inventory

Example: - Itinerary: "7-Night Eastern Caribbean" (template) - Cruise: "7-Night Eastern Caribbean - Jan 15, 2025" (specific sailing)

Viewing Itineraries¶

Navigate to Cruise Management
Select the Itineraries tab
Use filters to narrow the list:
Filter by area
Filter by ship
Search by itinerary name

Creating an Itinerary¶

Step 1: Create the Itinerary Header¶

Click Add New Itinerary
Fill in the basic information:

Field	Description	Required
Itinerary Code	Unique identifier (e.g., 7NEC)	Yes
Itinerary Name	Display name (e.g., 7-Night Eastern Caribbean)	Yes
Area	Select the cruise area	Yes
Ship	Select the operating ship	Yes
Duration	Number of nights	Yes
Description	Detailed description	No

Click Save to create the itinerary

Step 2: Add Cruise Points (Port Calls)¶

After saving the itinerary header, add the port sequence.

With the itinerary selected, navigate to Cruise Points
Click Add Point
Enter the port call details:

Field	Description	Required
Port	Select the port	Yes
Day	Day number (1 = first day)	Yes
Arrival Time	Time of arrival	No
Departure Time	Time of departure	No
Point Type	Embarkation, Port of Call, Disembarkation	Yes
Description	Port-specific notes	No

Click Save
Repeat for all ports in the itinerary

Example: 7-Night Eastern Caribbean¶

Day	Port	Type	Arrival	Departure
1	Miami	Embarkation	-	16:00
2	At Sea	Sea Day	-	-
3	Nassau	Port of Call	08:00	17:00
4	At Sea	Sea Day	-	-
5	St. Thomas	Port of Call	08:00	18:00
6	San Juan	Port of Call	07:00	14:00
7	At Sea	Sea Day	-	-
8	Miami	Disembarkation	07:00	-

Managing Cruise Points¶

Reordering Points¶

If you need to change the order of port calls: 1. Select the cruise point to move 2. Use the Move Up or Move Down buttons 3. Or edit the day number directly

Editing a Cruise Point¶

Click on the cruise point in the list
Modify the fields as needed
Click Save

Deleting a Cruise Point¶

Select the cruise point
Click Delete
Confirm the deletion

Note: Deleting a port call may require updating day numbers for subsequent stops.

Point Types¶

Type	Description	Usage
Embarkation	Passengers board the ship	First port, one per itinerary
Port of Call	Ship visits a destination	Mid-route ports
Sea Day	Ship at sea, no port	Use when no port visit
Disembarkation	Passengers leave the ship	Last port, one per itinerary

Editing an Itinerary¶

Modifying Itinerary Details¶

Select the itinerary from the list
Update the header fields
Click Save

Adding/Removing Ports¶

Navigate to the Cruise Points section
Add new points or delete existing ones
Ensure day numbering is correct after changes

Deleting an Itinerary¶

Select the itinerary to delete
Click Delete
Confirm the deletion

Important: You cannot delete an itinerary that has cruise instances. Delete or reassign all cruises first.

Duplicating an Itinerary¶

To create a similar itinerary:

Create a new itinerary with a new code and name
Manually add the same cruise points
Modify as needed for the new route

Tip: For itineraries that differ only slightly (e.g., different starting port), create a new itinerary and adjust the port sequence.

Best Practices¶

Naming Conventions¶

Use descriptive names that include: - Duration (e.g., "7-Night") - Region (e.g., "Eastern Caribbean") - Key destinations (optional, e.g., "with Nassau & Cozumel")

Examples: - "7-Night Eastern Caribbean" - "10-Night Mediterranean Highlights" - "3-Night Bahamas Getaway"

Code Conventions¶

Use short, memorable codes: - 7NEC - 7-Night Eastern Caribbean - 10MEDA - 10-Night Mediterranean A - 3BAH - 3-Night Bahamas

Port Timing¶

Allow adequate time in port (typically 8-10 hours)
Consider port logistics (tender vs. dock)
Include buffer time for delays

Validation Checklist¶

Before creating cruises from an itinerary, verify:

[ ] Itinerary has exactly one embarkation point
[ ] Itinerary has exactly one disembarkation point
[ ] Day numbering is sequential and correct
[ ] All ports are valid and configured
[ ] Duration matches the number of days
[ ] Ship is correctly assigned

Next Steps¶

After creating itineraries: 1. Create Cruises - Schedule sailing dates 2. Configure Pricing - Set cabin prices

Troubleshooting¶

Issue	Solution
Cannot save itinerary	Check that code is unique
Port not in dropdown	Add the port in dimension data first
Ship not appearing	Verify ship exists and is assigned to a company
Cannot delete itinerary	Delete all cruise instances first
Points out of order	Verify day numbers are correct